Certified Birth and Death Records

The Department of Health CANNOT verify birth records over the phone. Mail-in service is available to those unable to verify records in-person at the vital records office (see details below).

For all birth and death records outside of Allen County, you may contact the specific county where the event took place or the Indiana State Department of Health in Indianapolis by calling (317) 233-2700.

The Allen County Department of Health’s Vital Records Division no longer issues wallet size birth certificates.

The Department of Health’s Vital Records Office issues certified birth and death records for events occurring in Fort Wayne and Allen County.

Allen County’s birth records begin in 1882 for persons born inside the Fort Wayne city limits, and in 1887 for persons born outside the city limits. Death records begin in 1871 for persons who died inside the city limits and in 1907 for persons who died outside the city limits.

Applicants for Vital Records must have a direct and tangible interest in the record requested and must be able to identify it with reasonable particularity. Identification is required for the purchase of a Birth or Death certificate. Options include a valid driver’s license, state ID or passport. If you do not have any of these documents, we can accept two documents with your signature.

Click the link below to view a list of acceptable forms of identification.

List of Acceptable Identification

Below you will find more information on obtaining birth and death certificates.

If you have additional questions, please call our Vital Records office at (260) 449-7147.

Birth Certificates

A birth certificate is a person’s first identity document. Certified birth certificates are needed for proof of employment, U.S. passport applications, school enrollment, Social Security cards, and other forms of identification. Birth certificates are forgery-resistant documents printed on safety paper with watermarks, engraving, background security patterns and sequential numbers.

A hospital birth is transmitted electronically by the hospital to the local health department.  This is usually done within five days. When a birth occurs outside a hospital, the person in attendance is required to file the birth with the local health department. Please contact our office for procedure to file a home birth.

Certified copies of the Certificate of Live Birth are issued only for births that occurred in Allen County.  The cost for a birth certificate is $15 per copy.

If you are seeking a birth certificate and are not a person named on the document, you will need to contact our office at (260) 449-7147 for further instructions.

Death Certificates

A death certificate is the legal proof of death. It is used by the government to terminate benefits, settle estates and provide entitlements to families.

Most of the information needed to complete the death certificate is obtained from the family of the deceased. A physician must complete the cause of death information and sign the death certificate. The funeral director files the completed certificate with the local health department in the county where the death occurred.

Death certificates are issued for deaths that occurred in Allen County. The cost for a certified death certificate is $15 per copy, and a non-certified death certificate is $2 per copy.

Genealogical Searches

For information on requesting birth and death records for genealogical purposes, go to our Genealogical Requests page.

Obtaining a Certificate

Birth and death certificates may be obtained through our walk-in service, mail-in service, or using an online service. We accept cash, money order, debit or credit cards (there is a minimum processing fee of $1.75 per credit/debit card transaction). We do not accept personal checks. We are not responsible for cash sent through the mail as payment.

Walk-in Service

Same day service is available by visiting the Vital Records Office on the third floor of the Citizens Square Building, 200 E. Berry St., Fort Wayne, IN 46802. The office is open Monday-Friday, 8 a.m. to 4:30 p.m. except on holidays observed by Allen County Government. You can park in the parking lot off Berry Street or metered street parking nearby.

When you arrive, you will complete an application and pay the required fee by cash, credit card or money order. After completing a form, your average wait time to receive your birth or death certificate is 10 to 20 minutes.

Mail-in Service

You may download or print a copy of a birth or death record application forms using the links below.

If mailing in the request, please sign the application form, attach a copy of your identification and include payment. For requests received through the mail, please allow 7 to 10 business days for processing.

Mail requests to:

Vital Records Office
200 E. Berry St., Suite 360
Fort Wayne, IN 46802

Online Service

Our office does not process online orders. But for your convenience, the Department of Health has partnered with VitalChek Network Inc. to provide you an ability to order certificates online. An additional fee is charged by VitalChek for this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa® .

For the cost and processing time of certificates using the online service, please visit the VitalChek website.

 Additional Resources